How to Migrate Zoho Mail to G Suite – Easy Ways

Summary:For all businesses and especially large-scale companies, email communication is the soul. Therefore, email clients and associated tool plays an important role. These tools enhance collaboration and productivity, consequently helping in business growth. So, if you are still using Zoho Mail or other outdated platforms, it’s high time to migrate. This blog is for those who have started a business with Zoho Mail but are now looking to migrate. Read till the end to find the best ways to migrate Zoho Mail to G Suite–a manual, as well as a professional Zoho Backup Tool is suggested. 

Why Businesses Migrate from Zoho to G Suite?

G Suite (now, Google Workspace) is a way more advanced choice for all types of businesses, from startups to enterprises. Here are some important aspects you would love to know:

• Larger Storage and Flexibility

Depending on the size of the organization, choose a subscription plan with adequate storage. It offers flexible storage space, like in Drive, to store all kinds of data and manage large volumes too. 

• Integrated Collaboration Tools

Google Docs, Sheets, Slides, Drive, Calendar, Meet, and many more, all together. Hence, it offers these real-time collaborative apps that make teamwork more efficient.

• Strong Security and Compliance

Google’s Suite provides your workspace an enterprise-grade security. It includes 2-step verification, phishing protection, and data loss prevention. Moreover, offers compliance with GDPR, HIPAA, and more.

• Hassle-Free Integration Feature

You need not worry about integrations anymore, with Google Workspace. It is open to integrate without any complications with multiple third-party applications, CRMs, and productivity tools.

• Familiarity and User Experience

And the most favorite feature of all, it has a familiar interface. Whether it’s Gmail, Drive, Docs, or Sheets, your employees are already familiar with them. So, it saves cost and time in learning a new UI. 

Now, it’s time to proceed with the migration steps. 

Two Best Methods to Migrate Zoho Mail to G Suite

Before you proceed with the steps, be mindful of the pre-migration checklist:

• You must ensure that all your Zoho Mail users have a corresponding G Suite account.
• Additionally, it’s a must to verify your business domain in Google Admin Console.
• Most importantly, backup emails before starting the migration to avoid data loss.

Choose How to Migrate Zoho Mail to Google Workspace

This section will help you with a step-by-step process in migration, along with a comparison. So, you can better choose which one is the best. 

Manual Method

Professional Tool

Steps:  Go to admin.google.com.Sign in with your Google Admin credentials.Open Data Migration Service (DMS) by navigating to Admin Console.Click Data Migration > Set Data Migration Up.Select IMAP as the migration source.Choose Other IMAP server (since Zoho Mail is not listed).Enter the Zoho Mail server details:IMAP Server: imap.zoho.comPort: 993Security: SSL/TLSProvide Zoho Mail user credentials (email and app-specific password).For multiple accounts, you can upload a CSV file with user credentials.Choose the migration start date.Note: You can migrate all data or select a date range for recent emails only.Click Start Migration to migrate from Zoho Mail to Google Workspace.Monitor the migration status in the Admin Console.Once complete, verify that all data has been migrated successfully to the G Suite account.

Steps:  Download MacSonik Zoho Mail Migration Tool and run it.Enter Zoho Mail login credentials in the given fields: email address, password, port, and host. For batch account migration, upload a CSV with all credentials. Choose mailbox folders to migrate from the Preview and proceed.Select Google Workspace as the destination and log in.Apply required features, duplicate removal, data filter, etc., for crisp migration. Finally, click on Convert to migrate Zoho Mail to G Suite successfully.

Pros & Cons

Pros:  Free method.Works directly from Google Admin Console.Suitable for small organizations.	Pros:  Migrates complete Zoho Mail data at once, including attachments.A feature to migrate multiple Zoho accounts at once.Does not disrupt mailbox folder hierarchy and metadata.Filters like Date filter, remove duplicates, exclude attachments, etc.Enables backup of Zoho Mail on the local machine.Additionally, reduces the chances of downtime or errors.
Cons:  Only migrates emails.Needs access to Google Admin Console.Requires technical expertise.Time-consuming for large mailboxes.	Cons: A proper CSV is a must for batch migration.

This was a quick comparison as well as a procedure table for you. So, if you are one who needs to migrate from Zoho to Google Workspace, the process will be easier now. 

Note: Post-Migration, verify if all your Zoho Mail data has been securely migrated to G Suite. 

Best Practice: Which Method to Choose?

Seeing the comparison table above, many users would have already made minds. Still, for your information, experts prefer to use professional software.

Zoho Mail Backup Tool for Mac is a direct solution for migrating data in bulk. You do not need to learn about Google Console or any other application. It has a simple user interface, making it handy for all, even non-technical users. Moreover, data security is top-notch, as no data is lost during the migration. No matter which macOS you have, it is compatible with all versions of Mac.

Test its functionality and working, using the free demo tool! 

Also Read – Migrate Zoho Mail to Gmail

Conclusion

Businesses migrate Zoho Mail to G Suite for growth and to boost productivity. However, this is not an easy task to do, until you have the right technique. So, it’s better to do proper research before putting data at risk. This blog explains the difference between a manual and a professional solution. Concluding, the IMAP migration (manual) works well for smaller setups. On the other hand, for larger businesses with more complex data, one should consider using professional migration tools. This will ensure a smooth, complete, and error-free transfer.

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