Batch Import PST to Zoho Mail Account on Mac & Windows

Summary: The legacy PST files need Microsoft Outlook to access them. But this becomes a bottleneck for enterprises that are switching to a more collaborative email platform such as Zoho Mail. With an effective solution, users can quickly import PST to Zoho Mail and manage all email data in one place. This in-depth blog post introduces an expert solution: the MacSonik PST Converter. The converter tool can handle multiple PST files to a Zoho Mail account. Continue to read this blog to understand each of the methods in more detail.

Benefits of Migrating PST to Zoho Mail

In an enterprise setting, users migrate Outlook PST file to Zoho Mail to save costs, strengthen compliance posture, and reduce risks. Below are the benefits of doing this migration:

• All employees’ mailboxes and historical communication should be migrated to Zoho Mail to access them on any device, anywhere.
• Once all the PST email data is migrated to Zoho Mail, users will have a unified inbox experience, ensuring easier search.
• Organizations move to Zoho to meet industry regulations (GDPR, HIPAA, etc) by storing them in a cloud environment.
• Often, PST files are vulnerable to corruption that can bring operations to a halt. Switching data to Zoho Mail will provide guaranteed uptime SLAs.
• By switching to a cloud platform, companies can reduce their dependence on on-premises mail servers and manual backup.

Traditional Approaches to Import PST to Zoho Mail Account

Now, let’s proceed further and learn about various solutions that import PST files to a Zoho Mail account. We will look at manual approaches, followed by a professional approach for batch PST import.

Import PST File to Zoho Mail Via EML Files on Mac

It is the most practical manual method that is suitable for those who do not have access to a Windows system. We will extract the data from the PST file into an EML file format. Then, we’ll import the EML files into a Zoho Mail account.

The following are the steps to begin the import process:

1. Open the PST file you want to import from Outlook for Mac.
2. Select the PST email, folder or subfolder to import.
3. Drag & drop the selected email into your local folder on your Mac. These will be saved as an EML file.
4. Now, compress the EML folder into a ZIP file and sign in to your Zoho Mail account.
5. Next, press Settings > Mail > Import/Export Emails > Import Emails and choose the ZIP file.
6. Select the destination folder where you want to import emails and complete the process.

Limitations:

Using this approach of importing from a PST file will not let you import any calendar, contacts, tasks, or notes. Additionally, importing many PST files will take a considerable length of time. The metadata related to mail may also not import exactly with your original email because custom properties do not always transfer properly.

Transfer PST File to Zoho Mail Using IMAP Migration

In this manual process, we will use Microsoft Outlook to transfer the PST file to a Zoho Mail account via IMAP sync. Once the Zoho Mail account is added to Outlook via IMAP protocol, emails are automatically uploaded from the PST file to the Zoho Mail account.

Use the step-by-step instructions to start the migration process:

1. Open MS Outlook and then navigate to the File menu tab.
2. Next, click on Open & Export > Import/Export > Outlook Data File and choose the PST file.
3. After that, again go to File > Add Account and enter your Zoho Mail address.
4. Also, enter the Zoho Mail server details and complete the account setup.
5. Now, once both the PST file and the Zoho Mail account are synced, drag and drop PST emails to the Zoho Mail account mailbox.
6. Wait for some time to upload the emails to Zoho Mail.

Limitations:

For a successful email migration, make sure to have a stable internet connection. Users need to manually recreate the folder hierarchy post-migration.

Instantly Batch Import PST to Zoho Mail Account on Mac & Windows

The MacSonik Outlook PST Converter is a powerful and well-built tool engineered to facilitate PST to Zoho Mail migration. It is especially designed to meet the needs of large-scale organizations. This tool allows enterprises to migrate single or bulk PST files to a Zoho Mail account. Also, this tool import PST to GoDaddy email, Gmail, Yahoo, and other email platforms while reducing downtime. Moreover, the tool features advanced features that simplify and accelerate the email migration workflow.

Simplified steps to migrate Outlook PST file to Zoho Mail:

1. Begin by downloading and launching the tool on your macOS.

2. Then, open it and choose Single Mode or Select Folder.

3. Browse the desired PST file to import by using Select File. Click Open to proceed further.

4. After that, from the tree view, pick the folders to import and press Next to continue.

5. Now, select Zoho Mail from the Migrate As Email Client options list.

6. Next, log in to your Zoho Mail account credentials.

7. Apply the additional filters and finally, hit the Convert button.

Conclusion

Businesses that want to switch to a more accessible email environment choose to import PST to Zoho Mail account. The traditional manual methods are available for PST to Zoho Mail import process, but they are time-consuming. On the other hand, an automated MacSonik PST Converter directly transfers the PST files in bulk to Zoho Mail account without any data loss.

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