How to Create Rules in Mac Mail Account?

Written By

Published on
November 8th, 2021

5 minutes Read

Summary: Do you want to manage your mailboxes in the Mac Mail account? Then try to create rules in Mac mail account to access & manage your Apple mailboxes. Here, detailed methods are explained to apply rules in Mac Mail. But if you want to backup your Mac mailboxes, use Mac MBOX Converter software.

Download Mac MBOX Converter

Apple Mail is the desktop-based application that comes along with Apple Inc’s OS X operating system. These Apple Mail stores their emails data in MBOX file format. It is the most preferred choice for Mac users, as it comes as the default mail client in Mac systems. There are several other reasons for utilizing this client, due to its data flexibility and easy-to-use interface, with powerful features.

As we know, Apple Mail Rules prevent performing repetitive actions. These features enable some set of instructions in Apple Mail to perform a specific operation on similar types of emails. It allows moving the mails from a particular sender or highlighting emails from your Office automatically.

Although, each rule has two components: condition and action. Whereas conditions are the guidelines for selecting the messages an action impacts. In this post, we have explained the detailed process for macOS mail rules. Also, we have mentioned the expert solution to transfer your MBOX file to another file format or email client.

Steps to Create Rules in Mac Mail

  • Open the Apple Mail on macOS operating system.

  • Click on the Mail menu and select the Preferences option.

  • In the Accounts wizard, tap on the Rules tab and press the Add Rule button.

  • Now, enter the Rule name in the Description box.

Add First condition

The If statement can be switched between If any and If all conditions. Whereas If statement can be used for multiple conditions.

  • Select All in the If drop-down menu.
  • Now, below the If following condition section, choose From in the first drop-down.
  • Then, select Contains from the second drop-down option.
  • If a message is open or selected when you create this rule, the next field will automatically fill with the appropriate From email address. If it is not filled, then enter alert.examplegoogle.com.

Add Second Condition

You can add the second condition to create complex rules, such as to filter the messages further. This rule is applied to the messages from a specific sender that contains a specified subject line.

  • Press the + sign button in the first line condition to add the second condition line.
  • Now, in the first drop-down menu, choose Subject.
  • Then, select Contains in the second drop-down option.
  • After this, manually enter the Name in the next field.

Add Actions to Be Performed

This rule is performed on the messages selected by the rule conditions. For example, messages that meet the rule conditions for the sender and subject are highlighted in red.

  • To perform the following actions, choose the Set color of the message from the first drop-down.
  • Now, select of text from the second drop-down.
  • Then, select Red color from the third drop-down.
  • At last, press the Ok button to create the rule.
  • Here you can view the rule which you have created above.

Using the above steps, you can create rules in Mac mails for all the upcoming emails. Moreover, if you want to convert your Apple mail MBOX files to another file format or email client, you can easily do it using professional software (MacSonik MBOX Converter). In the below section, we have mentioned the step-by-step process to convert the Apple Mail MBOX files.

Convert Apple Mail MBOX File Using the Professional Software

MacSonik MBOX Converter Utility is the most trusted and virus-free utility that converts MBOX files to multiple file formats such as PST, PDF, EML, EMLX, MSG, HTML, CSV, and TXT on Mac OS. It also imports the MBOX file into Gmail, Yahoo, Outlook, Office 365, Opera Mail, Hotmail, and many more on macOS.

Step-by-Step Process to Migrate MBOX File

  • Download and Run the MBOX converter Utility.

  • Choose the conversion mode Single/Multiple files.

  • Click on the Browse button and Add the MBOX file. Press the Open button.

  • Tick the folder from the tree structure that you want to export and press the Next button.

(Note: Here, you can also preview the selected MBOX files.)

  • Choose the Saving File format or Email client from the drop-down.

  • Mark the Additional features as per your choice.

  • Tap the Path to save button to save the resultant file.

  • At last, click on the Convert button to start processing the MBOX file.

After completing the above steps, your MBOX files will successfully convert into the file or email client that is selected above.

Key Features of MBOX Converter Utility

  • The software converts MBOX file format to multiple file formats.
  • It also migrates MBOX files to different email clients.
  • This utility supports all types of MBOX files such as MBX, MBS, and MSF on Mac OS.
  • Users can migrate their MBOX files to different email clients and file formats in bulk.


Thus, we have mentioned the process to create rules in Mac mails. Sometimes, users want to export their MBOX file to a different file format or email client. In such cases, by considering the user requirements, we have recommended opting for the professional MBOX converter utility. Using this software, users can fix valid mbox file not found error and migrate their Apple mails to other file formats and email clients effortlessly. Thanks for reading this article.

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