Fix Gmail Not Showing all Emails on Mac – Solved

Summary:Gmail is common among all OS users as it is operated on the web. In case you access your mailbox and find Gmail not showing all emails. What will you do? Well, it will disrupt the workflow, and has a risk of data loss too. So, better head to resolve the issue as soon as possible. If you are afraid of losing mailbox data permanently, use the Gmail Backup Tool to keep it secure for longer. Further, the blog describes the best solutions and troubleshooting tips to help you recover missing emails completely. 

Why My Gmail Doesn’t Show all Emails on Mac?

The issue might be something as basic as a syncing problem or misconfigured settings. But, is that the only reason? No. Many other aspects cause such scenarios:

• Gmail filters are set up inappropriately. This means filters may be responsible for sending emails out of the inbox. 
• You might be operating offline or have low internet connectivity. 
• IMAP settings have reached sync limits, or the setup is not done properly.
• Otherwise, you have not enabled the All Mail folder visibility in your Gmail settings. 
• Other issues include cache-related errors, misconfigurations, etc. 

But, what you need to consider is “Are Gmail emails lost forever?” Don’t worry, this is a very rare case. To help you retrieve all missing emails, go through the steps below. 

Troubleshoot Issue: Gmail Not Showing All Emails on Mac

Before performing any fixes, you must figure out the real cause. Once you know what’s wrong, it’s easier to resolve. So, depending on the cause, try the following steps one by one. 

#1. Check your Network Connectivity 

In most cases, the user operates offline and does not notice. Therefore, first check if you are online. If yes, check your internet speed and connection. If the connectivity is not strong, make sure the internet operates properly. 

You can also try disconnecting the internet and reconnecting it. Hope this will fix the issue then and there. But, what if the internet is working properly? Then, try another solution. 

#2. Re-Evaluate Gmail Filters and Labels

Gmail inbox not showing all mail is also caused by the wrong filter setup. Consequently, your emails are being moved to the archive folder or skipped. Follow the steps below to fix it:

1. Open and log in to your Gmail account in the default browser.
2. Click the gear icon (Settings) > See all settings.
3. Go to the Filters and Blocked Addresses tab.
4. Review each filter. Delete or change filters that skip the inbox or archive emails automatically.

If the problem is due to the filter setup, this process will fix Gmail not showing all emails. However, if the issue persists, proceed.

#3. Review Gmail Sync Settings

Another major reason is sync restriction, as not all emails appear. Below are the steps to change sync settings:

1. In Gmail, go to Settings.
2. Tap on See All Settings > Forwarding and POP/IMAP.
3. Next, check and ensure IMAP is enabled.
4. Scroll to Folder Size Limits. Set the limit to show all messages.
5. Finally, click on Save changes.

#4. Enable “All Mail” for IMAP Access

Review if “All Mail” is synced. If not, Gmail may hide archived or labeled messages. Perform the following steps to enable: 

1. Open the Browser and go to Gmail settings.
2. Click on Labels.
3. Scroll to All Mail > check “Show in IMAP”, if not done already.

This process will resolve Gmail App not Showing all emails in Apple Mail.

#5. Clear Gmail App Cache 

The procedure mentioned below can be used when you are using the Gmail App on a Mac. Here is the only way to refresh the cache data:

• Uninstall and reinstall the Gmail app.
• Or sign out and sign in again to refresh the data.
• Try opening Gmail in Chrome or Safari.

There is a high chance that you can see emails from archived, labeled, and older messages here.

Fix Gmail Not Showing All Emails: Professional Tool

The professional software may not recover emails, however can help you prevent permanent loss. MacSonik Gmail Backup Tool is the best tool to keep all emails secure. It offers multiple backup and migration features without causing data loss. Moreover, maintains the integrity and folder structure. 

On the other hand, you can check for missing emails in the Preview panel of the software. To test how it works, a free download version is available on the official website. Additionally, you can delete Gmail emails on Mac OS in bulk.

How to Keep Gmail Mailbox Accessible?

If you still think ‘Why is my Gmail not showing all emails?’, it’s because you failed to keep your mailbox organized. Follow the tips below to make sure emails are accessible:

• Use of labels instead of folders to segment data is a better choice.
• Avoid setting up too many filters for mailx to prevent missing emails.
• Make sure to check your spam and trash regularly.
• Also, your All Mails label should always be visible.
• Do not delete emails at once to declutter. Take time and archive them.

Also Read – Sync Gmail Contacts to iCloud

Conclusion

This blog has all that you were looking for, including causes and solutions to resolve Gmail not showing all emails. Various solutions discussed above are tried and tested, but may not work in case of everyone. So, the best one is to keep a regular backup of the mailbox. In case emails are missing, deleted, lost, or damaged, you can retrieve them. The recommended professional tool is highly efficient for the purpose and a cost-effective solution for bulk data transfer. 

Related Guide: Gmail Labels Not Showing

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