Top Methods to Convert MSG to PNG Format?
Shivansh Shukla
June 4th, 2026
Introdution: To share email content on platforms like blogs, websites, or forums for illustrative purposes. Therefore, to present emails in a visually accurate format, users convert MSG to PNG format. After converting it into PNG format, the email content can be easily shared. Now, the question arises: how to convert the MSG files to the PNG file format? In today’s technical blog, we’ll look for both manual and professional solutions to easily convert MSG files to a PNG format. The professional solution involves a tool, MacSonik MSG Converter, that converts bulk MSG files into PNG.
User-Query:
“I need to convert Outlook MSG files into PNG images so they can be viewed without Outlook. What is the best way to do this while preserving the original email formatting?”
Why Change MSG File to PNG?
The PNG files’ lightweight nature makes them an ideal format for long-term storage and archiving. The following are the benefits of converting the MSG files into a PNG format:
- PNG files can be opened on any device. You do not need Microsoft Outlook to access them.
- By converting the MSG files to PNG, the original visual layout of the email remains intact.
- With the PNG file, users are assured of better compatibility across devices and operating systems.
- The PNG format is a static image format and, therefore, is suitable for compliance and legal use.
- Unlike MSG files, PNG files are read-only and are harder to modify. This ensures the authenticity and integrity of email content.
How to Convert MSG to PNG Format?
There are several ways for the MSG to PNG conversion. With a few files, you can begin using the manual methods, and for bulk volumes, directly go to professional software. Let’s get started with each of these methods one by one in detail.
Convert MSG File to PNG by Taking a Screenshot
In this method, we will convert the MSG file to PNG format by taking a screenshot. This method is suitable for converting only a few number of MSG files to PNG, preserving the visual appearance.
The following are the steps to begin the process:
- In Microsoft Outlook, open the MSG file you wish to convert.
- Then, adjust the file, making sure that all the sections are visible.
- Now, open the snipping tool and capture a rectangular snip of the email content you need.
- Next, capture the email and navigate to the File menu. Click on Save As.
- Choose the saving format as PNG and pick a destination folder to save the file.
Limitations: This method will be inappropriate for taking screenshots of a large number of MSG files. If the email is lengthy, it will require multiple screenshots. Also, the attachments will not be saved as a PNG file.
Save MSG Files to PNG Using “Print to PDF”
This is not a direct method to save the MSG file to a PNG file format. It first prints the email as a PDF file and then exports the PDF pages as PNG files. Moreover, it preserves the formatting and original visual layout of the email content.
Follow the step-by-step process to initiate the conversion:
- Launch the MS Outlook application on your system.
- Then, open the desired MSG file you want to convert.
- Now, go to File > Print and select the Print to PDF option.
- After that, click on Print, choose a destination, and save the PDF file.
- Open the saved PDF in Adobe Acrobat and navigate to the Export button.
- Choose PNG as the file format, set the settings, and save the PNG file in the preferred location.
Limitations: The method involves multiple steps, first converting MSG to PDF and then PDF to PNG. It is not suitable for bulk saving the MSG files in PNG format. The embedded attachments will not be converted automatically to PNG.
A Top-Notch Utility to Convert MSG to PNG File Format
The manual approaches do not work with the enterprise-grade bulk MSG to PNG conversion. For bulk or large-scale conversions, a professional tool, MacSonik MSG Converter, is used. It automates the entire process by safeguarding data integrity and preserving the original directory structure. Also, it supports high-volume processing and authentic MSG conversions.
Simple steps to convert Outlook MSG to PNG:
- Install and open the conversion application on your system.
- Now, select the appropriate mode: Single File, Multiple Files, or Folder.
- Next, add the MSG file by clicking on the Select File option.
- Expand the folders to choose the ones you want to convert. Then, preview them one by one.
- From the list of File Formats, select PNG as the saving format.
- Apply the advanced settings, specify the destination location, and click Convert to start.
Also Read: Import MSG to Titan Mail
Real-Life Scenario:
A legal team needs to submit email conversations stored as MSG files as court evidence, but the system only accepts image files. To preserve the exact email layout and prevent editing, they convert the MSG files into PNG images. This ensures the emails remain readable, secure, and legally compliant.
Conclusion
The MSG to PNG conversion is important for improved compatibility across devices and platforms. While the manual procedure is fully functional, it isn’t reliable for bulk MSG file conversion to convert MSG to PNG. On the other hand, the professional tool, MacSonik MSG Converter, offers bulk conversion functionality, making it useful for businesses and large organizations. The user can download the demo version of the tool to explore all the advanced features.
Also Read: Convert MSG File to JPG
Frequently Asked Questions
Ans- Yes, Outlook MSG files can be converted to PNG images using manual methods such as screenshots or printing the email to PDF and exporting it as PNG. For bulk or automated conversion, professional MSG conversion tools provide a more efficient solution.
Ans- You can convert an MSG file to PNG without losing formatting by printing the email to PDF from Outlook and then exporting the PDF as a PNG image. This method preserves the original layout, fonts, and visual structure of the email.
Ans- You can download a reliable MSG to PNG Converter from MacSonik’s official website. This tool efficiently converts the MSG files into a PNG file format. It offers an accurate, error-free, and hassle-free conversion experience.
About The Author:
Shivansh Shukla is a technical content writer who researches and provides reliable solutions to help users resolve their problems. He offers effective procedures for email migration, data backup, and file conversion for all technical and non-technical users.
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