How to Export iCloud Contacts to Excel/CSV on Mac

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Published on
January 17th, 2023

5 minutes Read

If you also want to export and save your iCloud contacts into a manageable file format like Excel, then you are at the right place. Excel and CSV are two basic formats used to store and manage numeric data like contacts. However, it’s not easy to export iCloud contacts to excel.

So this article includes some well-researched ways to save iCloud contacts to Excel. In the first part, we talked about the manual solution. Later, we moved on to the professional iCloud Backup Tool to fasten this process. Primarily, let’s get started with the grounds for this process.

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Grounds to Export iCloud Contacts to Excel

Following are some prime reasons to export Mac contacts to Excel spreadsheets.

  • It is the best way to store numerical data.
  • Users can store the data to avoid losing them.
  • Accessing the contacts will be a matter of a few minutes.
  • It is a versatile software that saves time and effort.

After considering some reasons, let’s check out the solutions to backup iCloud files to CSV. There are two types of solutions to perform the process, manual and professional. Firstly, we will start with the manual solution, then we proceed to the automated solution for a fast and easy approach.

Manually Transfer iCloud Contacts Book to Excel Spreadsheet

Following is the manual procedure to export iCloud contacts to excel, CSV, and other formats.

  1. Open iPhone settings and type your name to open your Apple profile.
  2. Click iCloud to proceed to Settings. You will witness here a list named Apps Using iCloud.
  3. Enable Contacts and slide right to the toggle. So it turns green and then hit the Merge button.
  4. Now, open your Mac system, go to iCloud’s website, and Sign In with your Apple ID.
  5. Hit Contacts and in the bottom pane, click the gear icon.
  6. Hit on Select all and click on the Gear icon again and press the Export vCard option.
  7. Enter the following URL into another tab:
  8. Pick Choose File option and add your recently-created .vcf file.
  9. In front of the Format option, pick the CSV option from the dropdown list.
  10. Select the Add header line box and click the Convert button to proceed ahead.
  11. Now, open the downloaded data with Excel or Apple Numbers.
  12. You have successfully saved iCloud contacts to Excel.

POV- Do not hurry too much in deciding the best solution. Firstly, observe some given limitations of this solution.

Limitations of the Manual Solution

  • The process is complicated for users with a non-tech background.
  • It is a long and monotonous process to implement.
  • You cannot choose to proceed further with/without the attached files.
  • Users cannot eliminate identical email items from the process.

To cope with these limitations, move toward the next section of this article.

Advanced Automated Method to Backup iCloud Mailbox to Excel

MacSonik iCloud Backup Tool is a quick and direct way to save iCloud mailbox items to Excel format efficiently. This utility can also convert iCloud files to PDF, PST, MBOX, CSV, EMLX, and 8+ file formats. The software has an interactive user interface. Also, it has additional features that help to accomplish this process within just a few steps.

Steps to Backup iCloud Files to CSV/Excel

  1. Download and Install the MacSonik iCloud Backup Tool.
  2. Provide the iCloud credentials and click the Sign In button.
  3. Click the required mailbox items like contacts, calendars, emails, etc, and hit Next.
  4. Choose Excel/CSV as the output from the appeared menu. Apply the additional features of the tool.
  5. Provide a Custom folder name and destination for the resulting file.
  6. Lastly, Convert to export Mac Contacts to Excel spreadsheet/CSV.

Also Read: How to Backup iCloud Email on Mac


The article includes the important factors and methods to export iCloud contacts to Excel on Mac. There are two types of solutions, manual and professional also called the automated method. The manual process carries certain drawbacks. In order to escape from those limitations and smoothen the conversion, we suggest using an automated approach. It is a top-notch solution with advanced features and is easy to implement.

Frequently Asked Questions

1. How to Export Mac Contacts to CSV, Excel, and Other Formats?

Ans- It is easy to export iCloud contacts to excel, CSV, and other formats using third-party software.

  1. Launch the iCloud backup software on your PC and sign In to the iCloud account.
  2. Pick the required mailbox items from the displayed tree-structured list.
  3. Select the desired output format and apply the features of the tool.
  4. Finally, hit the Convert button to start the conversion process.

2. How to Export iCloud Contacts to Excel or CSV Directly?

Ans- To export Mac Contacts to Excel spreadsheet directly, follow the given steps.

  1. Download and Install the MacSonik iCloud Backup Tool.
  2. Sign In to your iCloud account with the required credentials.
  3. Tick the mailbox items you want to convert and pick Excel/CSV as per your requirement.
  4. Provide customized Folder name and Destination to the resulting file/folder.
  5. Lastly, click Convert to start the process.

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