How to  Export Gmail to Word DOC Files – Easy Methods

Summary: Till now, Gmail is widely used by start-ups and large organisations. Also, it provides various incredible services to help them stay connected and improve their business. Sometimes, users find it complicated to access them without the internet due to server or internet errors. Therefore, they want to export Gmail to Word to access and share the emails freely. But how? And which is the best technique for it? 

Having a similar query? Don’t worry! We are here with the top solution to complete this process efficiently and smoothly. You can use the Gmail Backup Tool and the native approach for this task. Besides, you just go through both ways to choose the right method. 

Why Users Save Gmail into Word DOC Files? 

Gmail is a popular email client, allowing users to access emails from different devices with an internet connection. However, for various reasons, users may want to export Gmail to Word DOC files. Some common reasons include:

• Saving Gmail emails as Word documents allows users to access their emails offline, ensuring they have access to important information even without an internet connection. 
• This method serves as a reliable backup, making it easier to recover emails if they are lost from Gmail. 
• Converting emails to DOC format also provides the flexibility to edit and update them as needed, helping users stay current. 
• Additionally, this approach simplifies sharing emails among teams or colleagues, boosting collaboration and productivity.

How to save a Gmail email as a Word Document? Risk-Free Methods 

You will get to know different methods to move Gmail emails into Word documents. However, it is a bit challenging to choose the best. Do not worry! We will help you till you complete the process effectively. 

#1 Manual Methods to Export Gmail to MS Word DOC Files

Here, we will explore three free methods to complete the Gmail to Word exporting using Thunderbird, copy and paste, and more. Now, let’s begin.

Way 1. Using Thunderbird Email Client

To use this approach, you need to have Thunderbird. Then, follow the steps: 

Step 1: Activate IMAP 

1. First, visit Gmail and login -> Settings icon. 
2. Now, choose See all Settings and pick Forwarding the POP/IMAP. 
3. After that, enable IMAP and hit Save Changes.

Step 2: Link Gmail in Thunderbird

1. To start, run Thunderbird and navigate to Mail Setup.
2. After that, provide configuration details of Gmail – Continue. 
3. Further, enable IMAP and select Manual Configuration.
4. Thereafter, verify and set up Gmail IMAP in Thunderbird. Tap Re-test.
5. Now, click Create Account to add a Gmail account.

Step 3: Export Gmail Email to DOC 

1. First, add ImportExportTools and restart Thunderbird. 
2. Now, select the folder with Gmail emails and choose Export All Messages in the folder for plain text format.
3. Once done, right-hit on the folder (with attachments).
4. Lastly, select the destination path and hit Save.

Way 2. Save Gmail Email as a PDF -> MS Word

1. In the Gmail account, open an email. 
2. Then, tap the three dot -> Print.
3. Now, select Save as PDF in the destination. Hit Save. 
4. Now, assign the desired name and path. Click Save. 
5. Later, start Microsoft Word -> File and hit Open. 
6. Thereafter, choose the PDF file with Gmail email.  
7. Next, again save the file and choose doc as the file type. Hit Save. 

Way 3. Copy-Paste Technique

1. Navigate to Gmail and open the email to save it into a DOC.
2. Then, copy the email. 
3. Later, run MS Word and paste it there. 
4. Now, press Ctrl + S to save the file as a doc file.

Thus, you can choose any method for Gmail to Word, but you must know about the techniques in detail to avoid any issues. Additionally, most approaches require time and technical expertise. Otherwise, you can have a professional way for qa uick and secure outcome. 

#2 Reliable Solution to Export Gmail to Word Documents

MacSonik Gmail Email Backup Tool is filled with advanced features to simplify the exporting process. This tool enables users to save a few emails or the entire Gmail mailbox into MS Word simultaneously. Other than this, it allows users to save the specific user account data as well. Furthermore, it provides features such as excluding recurring emails, converting emails without duplicates, and more, which enhance productivity and efficiency. In addition, this tool is known for maintaining data integrity, regardless of file size and number. 

Detailed Steps to Convert Gmail to Word DOC Files

When you follow the steps below, the process will be completed in minimal time. 

1. To export Gmail to Word DOC files, begin by installing and running the Gmail Backup Software. 
2. Further, provide the email ID and password of your Gmail account. Click Sign In. 
3. Then, mark the items you want to save in Word. Hit Next. 
4. Thereafter, choose the DOC option from the given list of file formats. 
5. After that, set the location to save the doc file in your system.
6. Now, hit Convert to begin the backup process. 

Ending Statement

In this blog, we covered all the details along with the advantages and methods. Mostly, users want to export Gmail to Word to access the emails freely, even without the internet. Apart from this, we discussed techniques along with a step-by-step guide to ease the process. As there are various methods, you can choose any according to your requirements. Still, an automated way is highly preferable as it gives error-free results in minimal downtime. 

Frequently Asked Questions

Related Post