How to Backup Outlook Emails to Hard Drive Mac- Trusted Approach

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Published on
January 24th, 2023


5 minutes Read

Microsoft Outlook is a reliable email client for storing important data. However, reliability comes with the responsibility of advanced security. In recent times, Outlook’s performance was not up to the mark. Its users have reported multiple account security issues. Till Outlook is not releasing a robust solution for this process. You should backup Outlook email to hard drive.

This article will share the manual technique to save Outlook emails to hard drive. To accelerate the process, you can use a professional Outlook Backup Tool. Primarily, let us quickly look at some reasons for this process.

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Reasons to Backup Outlook Email to Hard Drive

The following are the prime causes of why users search to backup Outlook emails to external hard drives.

  • To protect email data from data loss, data breaching, etc.
  • Information becomes easily accessible in just a few steps.
  • It prevents data breaching and data loss.
  • This process will save Outlook storage from exceeding its utmost limit.

By considering these reasons, users can also save Outlook email as PDF as a backup of their mailbox. Here, we will discuss two methods to save Outlook messages to external hard drives. Firstly, we will talk about the manual solution to perform this process. However, to securely backup the data, follow the professional solution.

Manual Approach to Download Outlook.com Emails to External Drive

Follow the below manual steps to backup Outlook email to hard drive with easy steps.

  1. Open MS Outlook on your mac machine and login into it.
  2. From the list of options at the top, click the File option.
  3. In the new window, tap the Export option from the drop-down list.
  4. Select the required data from the Export to Archive File window.
  5. Now, click the Continue button to proceed to the next.
  6. Provide a Custom saving location for the resulting .olm files.
  7. Lastly, click the Continue button to start the process.

Don’t worry about the best method to download Outlook.com emails to external drive. Instead, analyze each solution carefully. Observe some limitations of the above solution below.

Limitations of the Manual Method

  • It is a prerequisite to have Outlook on your mac system.
  • You cannot backup Outlook emails without attached files.
  • The process is quite lengthy to implement.
  • You cannot remove similar emails during backup.

To avoid these limitations, you can switch to a professional solution. It is a secure solution for all mac users.

Professional Solution to Backup Outlook Email to Hard Drive

MacSonik Outlook Backup Tool is a smooth and user-friendly solution to backup Outlook emails to external hard drive. Its multi-advanced features help in easy backup and migration of Outlook.com/Hotmail emails. The tool enables users to convert Outlook emails to 10+ file formats. Know more about the solution by following the given procedure.

Procedure to Save Outlook Emails to Hard Drive

  1. Install and Open the MacSonik Outlook Backup Tool.
  2. Sign In with your required Hotmail credentials.
  3. Tick the emails you want to backup from the tree-structured list.
  4. Pick the desired saving format from the drop-down list.
  5. Provide Custom Saving Location to the resulting file/folder.
  6. Lastly, click Convert to save Outlook messages to external hard drive.

Also Read: Quick Methods to Import Contacts from Hotmail to iCloud

Final Words

In conclusion, it is better to professionally backup Outlook email to hard drive using the mac Outlook Backup Tool. It is an efficient tool that guarantees 100% effective results. There is also a manual way to backup the emails, but it has certain limitations. So the best way is to go with the professional solution.

Frequently Asked Questions

1. How to Backup Outlook Emails To a USB Drive?

Ans- The best way to backup Outlook emails without PST files is stated below. Follow the below steps to start the backup process.

  1. Install and Open the Mac Outlook Backup Tool and log in to your Hotmail account.
  2. Select the emails from the tree-structured list and click Next.
  3. Click on the Destination Path button and choose the location in your USB drive.
  4. Lastly, click the Convert button to start the backup process.

2. How do I save Outlook emails to hard drive without PST?

Ans- Using the below steps you can easily save emails from Outlook.com to the hard drive.

  1. Login to the MS Outlook accounts with the required credentials.
  2. Click the Export option from the list of options.
  3. Provide the custom saving location to the resulting file.
  4. Lastly, click the Continue button to start the backup process.

3. How to save emails from Outlook 365 to hard drive?

Ans- There are two ways to backup Outlook emails, manual and automated. In the manual approach, we have to save Outlook emails by exporting them to the local drive one by one, and it also requires Outlook installed on the system. However, the automated method does not have any prerequisites and it will save the complete mailbox from your Outlook 365 to the hard drive in a few seconds.

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