How to Batch Export Office 365 Mailbox to PST on Mac- Easy Guide
Summary: Various users are looking for reliable solutions to export Office 365 mailbox to PST file format on the Mac platform. However, it is not a major concern if we use a reliable approach. So, in this article, we will discuss how you can backup Office 365 email to PST with the manual approach. Although, you can use an advanced Mac Office 365 backup tool to execute the process quickly.
Office 365 users take place this backup process to free up their mailbox storage space. Also, it is a quick and easy way to back up the contents of the O365 mailbox. Although, there are multiple other reasons as well, which generate the need to execute this backup process. Let us have a quick look at some of them.
Why Do Users Want to Export Office 365 Mailbox to PST?
Multiple reasons are generating the necessity to backup Office 365 email to PST. Some of these are mentioned below.
- Saving data in PST format will free up O365 email storage space.
- You can easily share your data even with a non-O365 user.
- A user will also be able to quickly restore accidentally deleted emails.
- To ensure that your important data is preserved in a safe format.
After this, you must be wondering what are the quickest solutions to export mailbox from Office 365 to PST. In the following section, we have mentioned the well-researched and best solutions to perform this backup process. Firstly, there is a manual process and thereafter we moved on to the professional solution.
Manual Solution to Export Office 365 Mailbox to PST
Following are the manual steps to transfer emails from Office 365 to Outlook PST without any data mismanagement.
- Sign In to the online access account of Microsoft 365 Admin Centre.
- Tap on the gear icon to view all the Outlook settings.
- Now, click on the Export Mailbox option to create PST Files from O365.
- In the new window, the export process will start and it may take up to 4 days to get complete.
- Once the process is complete, a link to download the PST files will be shared with you via email.
However, this solution carries certain limitations which you can observe next and make your decision.
Limitations of the Manual Solution
- You need to pre-install MS Outlook on your system to execute this process.
- It is a very time taking and lengthy process, which is the most major drawbacks of it.
- You cannot even exclude duplicate mailbox items from the export process.
- This process cannot be implemented without expert guidance.
The best way to cope with these limitations is to go with the automated solution listed below.
Automated Solution to Export Mailbox from Office 365 to PST
MacSonik Office 365 Backup Tool is a one-stop solution to export Office 365 mailbox to PST format. It preserves the original folder hierarchy and data security throughout the process. You can even perform the bulk operation in less time without any hassle. The software allows you to remove duplicate mail from the backup and migration process. To start using this utility, proceed with the following steps.
Steps to Transfer Emails from Office 365 to Outlook PST
- Download and Open the MacSonik Office 365 backup tool on your macOS.
- Click on the Backup button and proceed to Next.
- Now, Login to the O365 account with the Office 365 ID and Password.
- Select the mailbox option from the right side and click on the Next button.
- Tick the required mailbox items from the tree-structured list and proceed to Next.
- Choose PST from the save-as menu and apply the desired features of the software.
- Lastly, click Convert to start the conversion process.
Apart from this, Mac Office 365 backup tool allows you to export and save Office 365 emails as PDF, MBOX, DOCX, TXT, HTML, CSV, and other file formats. Moreover, it has an option to directly migrate Office 365 to Amazon WorkMail, Gmail, Thunderbird, iCloud, and many more email clients.
Final Words
In conclusion, the only safest way to export Office 365 mailboxes to PST format is to go with the professional mac Office 365 backup tool. It delivers 100% risk-free backup results. This application also preserves the original data structure of the data included in the process.
Frequently Asked Questions
1. How do I enable Import Export in Outlook 365 for Mac?
Ans- You can import or export items in Outlook using the following steps.
- Sign In to your Outlook account on your Mac.
- There, click on the Tools option at the top bar.
- You will find two options there, Import and Export.
- Click on any of them as per your requirement.
2. How do I backup my Outlook 365 emails on my Mac?
Ans- You can easily backup your Outlook 365 emails using the Time Machine application. It is a backup software included in the Apple OS X operating system.
- On the Apple menu, choose System Preferences> Time Machine..
- Go to the Time Machine dialog box.
- Here, switch Time Machine to On, and select the Backup Disk option.
- Assign the location where you want to save your data.
- After that, choose the Use Disk option to proceed further.
- Also, make sure that the Time Machine is all set to Backup automatically.
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