{"id":6592,"date":"2025-07-18T11:23:24","date_gmt":"2025-07-18T11:23:24","guid":{"rendered":"https:\/\/www.macsonik.com\/blog\/?p=6592"},"modified":"2026-08-14T08:40:29","modified_gmt":"2026-08-14T08:40:29","slug":"export-gmail-emails-to-text-file","status":"publish","type":"post","link":"https:\/\/www.macsonik.com\/blog\/export-gmail-emails-to-text-file\/","title":{"rendered":"Best Ways to Export Emails from Gmail to Text File? Solved"},"content":{"rendered":"\n\n<div class=\"kk-star-ratings kksr-auto kksr-align-left kksr-valign-top\"\n    data-payload='{&quot;align&quot;:&quot;left&quot;,&quot;id&quot;:&quot;6592&quot;,&quot;slug&quot;:&quot;default&quot;,&quot;valign&quot;:&quot;top&quot;,&quot;ignore&quot;:&quot;&quot;,&quot;reference&quot;:&quot;auto&quot;,&quot;class&quot;:&quot;&quot;,&quot;count&quot;:&quot;0&quot;,&quot;legendonly&quot;:&quot;&quot;,&quot;readonly&quot;:&quot;&quot;,&quot;score&quot;:&quot;0&quot;,&quot;starsonly&quot;:&quot;&quot;,&quot;best&quot;:&quot;5&quot;,&quot;gap&quot;:&quot;5&quot;,&quot;greet&quot;:&quot;Rate this post&quot;,&quot;legend&quot;:&quot;0\\\/5 - (0 votes)&quot;,&quot;size&quot;:&quot;24&quot;,&quot;title&quot;:&quot;Best Ways to Export Emails from Gmail to Text File? Solved&quot;,&quot;width&quot;:&quot;0&quot;,&quot;_legend&quot;:&quot;{score}\\\/{best} - ({count} {votes})&quot;,&quot;font_factor&quot;:&quot;1.25&quot;}'>\n            \n<div class=\"kksr-stars\">\n    \n<div class=\"kksr-stars-inactive\">\n            <div class=\"kksr-star\" data-star=\"1\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"2\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"3\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"4\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"5\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n    \n<div class=\"kksr-stars-active\" style=\"width: 0px;\">\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n<\/div>\n                \n\n<div class=\"kksr-legend\" style=\"font-size: 19.2px;\">\n            <span class=\"kksr-muted\">Rate this post<\/span>\n    <\/div>\n    <\/div>\n\n<p class=\"user-query wp-block-paragraph\"><strong class=\"text-danger\">Summary:<\/strong> Many users want to export Gmail emails to Text files to easily access emails, even without the internet. It also helps in editing or formatting emails to keep emails updated. For some users. It might be easier, but many users still find it troublesome. To help users, we will guide you to perform this process with minimal risk and effort.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Here, you will get a free and highly appreciated <a href=\"https:\/\/www.macsonik.com\/gmail\/backup\/\"  target=\"_blank\"><strong>Gmail Backup Tool<\/strong><\/a>. Before you pick one solution, it is recommended to go through them. As a result, you will be able to end it without losing data or any issues. Now, let&#8217;s start with the advantages of this process.&nbsp;<\/p>\n<div class=\"row justify-content-center ms_btn_sec my-3\"><div class=\"col-md-6\"><ul class=\"nav nav-tabs justify-content-center mb-3\" id=\"myTab\" role=\"tablist\"><li class=\"nav-item\"><a class=\"nav-link px-4 rounded-0 text-dark active\" id=\"mac-tab\" data-toggle=\"tab\" href=\"#mac\" role=\"tab\" aria-controls=\"mac\" aria-selected=\"true\"><i class=\"icon-apple\"><\/i> Mac<\/a><\/li><li class=\"nav-item\"><a class=\"nav-link px-4 rounded-0 text-dark\" id=\"windows-tab\" data-toggle=\"tab\" href=\"#windows\" role=\"tab\" aria-controls=\"windows\" aria-selected=\"false\"><i class=\"icon-windows\"><\/i> Windows<\/a><\/li><\/ul><div class=\"tab-content text-center\" id=\"myTabContent\"><div class=\"tab-pane fade show active\" id=\"mac\" role=\"tabpanel\" aria-labelledby=\"mac-tab\"><a href=\"https:\/\/www.macsonik.com\/dl\/macsonik-g-suite-backup.dmg\" class=\"btn btn-download mr-3\"><i class=\"icon-download-1\"><\/i> Download Now<\/a><a href=\"https:\/\/www.macsonik.com\/g-suite-backup\/buynow.php\" class=\"btn btn-buy\"><i class=\"icon-basket\"><\/i> Purchase Now<\/a><\/div><div class=\"tab-pane fade\" id=\"windows\" role=\"tabpanel\" aria-labelledby=\"windows-tab\"><a href=\"https:\/\/www.macsonik.com\/dl\/macsonik-g-suite-backup-win.exe\" class=\"btn btn-download mr-3\"><i class=\"icon-download-1\"><\/i> Download Now<\/a><a href=\"https:\/\/www.macsonik.com\/g-suite-backup\/buynow.php\" class=\"btn btn-buy\"><i class=\"icon-basket\"><\/i> Purchase Now<\/a><\/div><\/div><\/div><\/div><\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-light-blue ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #0a0a0a;color:#0a0a0a\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #0a0a0a;color:#0a0a0a\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.macsonik.com\/blog\/export-gmail-emails-to-text-file\/#Common_Reasons_to_Export_Emails_from_Gmail_to_Text_File\" >Common Reasons to Export Emails from Gmail to Text File<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.macsonik.com\/blog\/export-gmail-emails-to-text-file\/#How_to_Export_Gmail_Emails_to_Text_File\" >How to Export Gmail Emails to Text File?&nbsp;<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.macsonik.com\/blog\/export-gmail-emails-to-text-file\/#Solution_1_Save_Gmail_Email_as_Text_File\" >Solution 1. Save Gmail Email as Text File<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.macsonik.com\/blog\/export-gmail-emails-to-text-file\/#Stage_1_Export_Gmail_to_PDF_Files\" >Stage 1. Export Gmail to PDF Files<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.macsonik.com\/blog\/export-gmail-emails-to-text-file\/#Stage_2_Open_PDF_File_in_MS_Word\" >Stage 2. Open PDF File in MS Word<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.macsonik.com\/blog\/export-gmail-emails-to-text-file\/#Stage_3_Convert_PDF_to_Text_File\" >Stage 3. Convert PDF to Text File<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.macsonik.com\/blog\/export-gmail-emails-to-text-file\/#Solution_2_Professional_Way_to_Convert_Emails_from_Gmail_to_Text\" >Solution 2. Professional Way to Convert Emails from Gmail to Text<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.macsonik.com\/blog\/export-gmail-emails-to-text-file\/#Easy_Steps_to_Export_Gmail_Messages_to_Plain_Text\" >Easy Steps to Export Gmail Messages to Plain Text<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.macsonik.com\/blog\/export-gmail-emails-to-text-file\/#Conclusion\" >Conclusion&nbsp;<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.macsonik.com\/blog\/export-gmail-emails-to-text-file\/#Frequently_Asked_Questions\" >Frequently Asked Questions<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Common_Reasons_to_Export_Emails_from_Gmail_to_Text_File\"><\/span>Common Reasons to Export Emails from Gmail to Text File<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Gmail is a popular web-based email program that offers 15GB of free storage to keep emails and other Google services data. Sometimes, users need to backup them in a plain text due to the following reasons:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>This method enables users to access their Gmail emails even without an internet connection.<\/li>\n\n\n\n<li>Exporting Gmail messages to plain text format makes it easier to manage multiple emails in a readable, editable, and printable way.<\/li>\n\n\n\n<li>Since plain text is a universal file format, it allows users to open and view emails across various devices and platforms with ease.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"How_to_Export_Gmail_Emails_to_Text_File\"><\/span>How to Export Gmail Emails to Text File?&nbsp;<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">With this section, it will be easier for you to save your Gmail emails in plain text. Let&#8217;s move further without wasting time and discuss manual and professional approaches with detailed steps.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Solution_1_Save_Gmail_Email_as_Text_File\"><\/span>Solution 1. Save Gmail Email as Text File<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">To complete this process manually, you have to follow the three simple stages:<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Stage_1_Export_Gmail_to_PDF_Files\"><\/span>Stage 1. Export Gmail to PDF Files<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<ol class=\"wp-block-list\">\n<li>To begin, login to your Gmail account.&nbsp;<\/li>\n\n\n\n<li>Then, pick an email for exporting.&nbsp;<\/li>\n\n\n\n<li>Further, hit the <strong>Print icon<\/strong>.&nbsp;<\/li>\n\n\n\n<li>Under the Destination field, select <strong>Save as PDF<\/strong>.<\/li>\n\n\n\n<li>Later, choose a location and hit <strong>Save<\/strong>.<\/li>\n<\/ol>\n\n\n\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Stage_2_Open_PDF_File_in_MS_Word\"><\/span>Stage 2. Open PDF File in MS Word<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Now, move towards the saved PDF file location and right-click on it.&nbsp;<\/li>\n\n\n\n<li>Afterwards, choose <strong>Open with<\/strong> -&gt; <strong>Choose another app<\/strong> and then <strong>Word<\/strong>.<\/li>\n<\/ol>\n\n\n\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Stage_3_Convert_PDF_to_Text_File\"><\/span>Stage 3. Convert PDF to Text File<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Now, visit the <strong>File<\/strong> -&gt; <strong>Save As<\/strong> in MS Word.&nbsp;<\/li>\n\n\n\n<li>Later, set the location and expand the Save as type dropdown.&nbsp;<\/li>\n\n\n\n<li>In the <strong>Save as Type<\/strong>, select <strong>Plain Text (*.txt). <\/strong>Hit <strong>Save<\/strong>.<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">Well, this process is helpful for backup, but it has several restrictions, which make it the least opted solution. For instance, it takes a longer time as it converts a single email at a time. To move bulk emails, it will take days to complete. Additionally, no guarantee of data protection. Reading further will help you to avoid these disadvantages and finish this task quickly.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Solution_2_Professional_Way_to_Convert_Emails_from_Gmail_to_Text\"><\/span>Solution 2. Professional Way to Convert Emails from Gmail to Text<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/www.macsonik.com\/gmail\/backup\/\"><strong>MacSonik Gmail Email Backup Tool<\/strong><\/a> is the best alternative to the native approach. It has an easy-to-navigate interface, which is suitable for users who aren&#8217;t tech-savvy. Additionally, it enables users to move Gmail emails to various file formats or email services. In addition, you can backup emails from multiple users accounts without any issue. Apart from this, it offers features to customize the outcome accordingly. It includes backing up emails without attachments, saving unique emails, helpful in exporting specific emails, and others. Moreover, the data will be protected and secured throughout the process.&nbsp;<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Easy_Steps_to_Export_Gmail_Messages_to_Plain_Text\"><\/span>Easy Steps to Export Gmail Messages to Plain Text<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">Using these steps will help you in saving Gmail emails in TXT format.&nbsp;<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>For the exporting process, install and start <strong>Gmail Backup Software<\/strong> on your system.&nbsp;<\/li>\n\n\n\n<li>Next, type <strong>Gmail ID and password<\/strong> and click <strong>Sign In<\/strong>.&nbsp;<\/li>\n\n\n\n<li>Further, select the folder to backup into TXT format. Tap <strong>Next<\/strong>.&nbsp;<\/li>\n\n\n\n<li>Later, choose <strong>TXT<\/strong> from the list to save Gmail emails.&nbsp;<\/li>\n\n\n\n<li>Thereafter, assign required name and path to save TXT files in your system.&nbsp;<\/li>\n\n\n\n<li>In the end, click <strong>Convert<\/strong> to begin the process of exporting Gmail emails to TXT.&nbsp;<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">Also Read &#8211;<a href=\"https:\/\/www.macsonik.com\/blog\/export-contacts-from-gmail-to-vcf\/\"  target=\"_blank\"> Export Contacts from Gmail to VCF<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion&nbsp;<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">After going through this blog, you might understand that there are two procedures to export Gmail emails to Text file. Among them, a manual solution is the least preferred as it is lengthy and takes lots of time and effort. Alternatively, an automated approach is the perfect way to get the desired outcome efficiently and smoothly. Moreover, it is reliable and secured that gives precise and an error-free results.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><h4 class=\"faq_heading\"><span class=\"ez-toc-section\" id=\"Frequently_Asked_Questions\"><\/span>Frequently Asked Questions<span class=\"ez-toc-section-end\"><\/span><\/h4><\/p>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1752837213175\"><strong class=\"schema-faq-question\">Q1. How do I export an email to text?<br\/><\/strong> <p class=\"schema-faq-answer\">For this process, here are the full steps.\u00a0<br\/><br\/>1. Save Gmail to PDF formal using Print option.\u00a0<br\/>    a. Select email and tap on the print icon.\u00a0<br\/>b. Choose <strong>Save as PDF<\/strong> and hit <strong>Print<\/strong>.\u00a0<br\/>c. Assign path and click <strong>Save<\/strong>.\u00a0<br\/>2. Move PDF into MS Word\u00a0<br\/>   a. Move to the PDF file and right-click.\u00a0<br\/>   b. Pick <strong>Open With<\/strong> and then <strong>MS Word<\/strong>.\u00a0<br\/>   c. After that, visit <strong>File<\/strong> &#8211; <strong>Save<\/strong>.\u00a0<br\/>   d. Choose <strong>TXT<\/strong> under Save as type and provide a path. Tap <strong>Save<\/strong>.\u00a0<br\/><\/p> <\/div> <\/div>\n","protected":false},"excerpt":{"rendered":"<p>Summary: Many users want to export Gmail emails to Text files to easily access emails, even without the internet. It<a class=\"read-more ml-1 main-read-more\" href=\"https:\/\/www.macsonik.com\/blog\/export-gmail-emails-to-text-file\/\">Read More<\/a><\/p>\n","protected":false},"author":10,"featured_media":6593,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-6592","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-gmail-backup"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Best Ways to Export Emails from Gmail to Text File? Solved<\/title>\n<meta name=\"description\" content=\"Effortlessly Export Gmail Emails to Text File with our simple guide. 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