{"id":5712,"date":"2025-03-21T18:05:57","date_gmt":"2025-03-21T18:05:57","guid":{"rendered":"https:\/\/www.macsonik.com\/blog\/?p=5712"},"modified":"2025-03-28T08:55:20","modified_gmt":"2025-03-28T08:55:20","slug":"migrate-public-folder-to-shared-mailbox","status":"publish","type":"post","link":"https:\/\/www.macsonik.com\/blog\/migrate-public-folder-to-shared-mailbox\/","title":{"rendered":"How to Migrate Public Folder to Shared Mailbox in Office 365?"},"content":{"rendered":"\n\n<div class=\"kk-star-ratings kksr-auto kksr-align-left kksr-valign-top\"\n    data-payload='{&quot;align&quot;:&quot;left&quot;,&quot;id&quot;:&quot;5712&quot;,&quot;slug&quot;:&quot;default&quot;,&quot;valign&quot;:&quot;top&quot;,&quot;ignore&quot;:&quot;&quot;,&quot;reference&quot;:&quot;auto&quot;,&quot;class&quot;:&quot;&quot;,&quot;count&quot;:&quot;0&quot;,&quot;legendonly&quot;:&quot;&quot;,&quot;readonly&quot;:&quot;&quot;,&quot;score&quot;:&quot;0&quot;,&quot;starsonly&quot;:&quot;&quot;,&quot;best&quot;:&quot;5&quot;,&quot;gap&quot;:&quot;5&quot;,&quot;greet&quot;:&quot;Rate this post&quot;,&quot;legend&quot;:&quot;0\\\/5 - (0 votes)&quot;,&quot;size&quot;:&quot;24&quot;,&quot;title&quot;:&quot;How to Migrate Public Folder to Shared Mailbox in Office 365?&quot;,&quot;width&quot;:&quot;0&quot;,&quot;_legend&quot;:&quot;{score}\\\/{best} - ({count} {votes})&quot;,&quot;font_factor&quot;:&quot;1.25&quot;}'>\n            \n<div class=\"kksr-stars\">\n    \n<div class=\"kksr-stars-inactive\">\n            <div class=\"kksr-star\" data-star=\"1\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"2\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"3\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"4\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"5\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n    \n<div class=\"kksr-stars-active\" style=\"width: 0px;\">\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n<\/div>\n                \n\n<div class=\"kksr-legend\" style=\"font-size: 19.2px;\">\n            <span class=\"kksr-muted\">Rate this post<\/span>\n    <\/div>\n    <\/div>\n\n<p class=\"user-query wp-block-paragraph\"><strong class=\"text-danger\">Summary:<\/strong> Many users look for a solution to migrate Public folder to Shared Mailbox to enhance business productivity. By migrating into the shared mailbox, users can easily manage their emails, unlike Public Folders. However, the process can be complicated for users to perform this process effortlessly. Consequently, we have the <a href=\"https:\/\/www.macsonik.com\/office365-email-backup\/\" target=\"_blank\"\n><strong>Office 365 Backup Tool<\/strong><\/a> and manual technique.&nbsp;&nbsp;&nbsp;<\/p>\n<div class=\"row justify-content-center ms_btn_sec my-3\"><div class=\"col-md-6\"><ul class=\"nav nav-tabs justify-content-center mb-3\" id=\"myTab\" role=\"tablist\"><li class=\"nav-item\"><a class=\"nav-link px-4 rounded-0 text-dark active\" id=\"mac-tab\" data-toggle=\"tab\" href=\"#mac\" role=\"tab\" aria-controls=\"mac\" aria-selected=\"true\"><i class=\"icon-apple\"><\/i> Mac<\/a><\/li><li class=\"nav-item\"><a class=\"nav-link px-4 rounded-0 text-dark\" id=\"windows-tab\" data-toggle=\"tab\" href=\"#windows\" role=\"tab\" aria-controls=\"windows\" aria-selected=\"false\"><i class=\"icon-windows\"><\/i> Windows<\/a><\/li><\/ul><div class=\"tab-content text-center\" id=\"myTabContent\"><div class=\"tab-pane fade show active\" id=\"mac\" role=\"tabpanel\" aria-labelledby=\"mac-tab\"><a href=\"https:\/\/www.macsonik.com\/dl\/macsonik-office-365-backup.dmg\" class=\"btn btn-download mr-3\"><i class=\"icon-download-1\"><\/i> Download Now<\/a><a href=\"https:\/\/www.macsonik.com\/office365-email-backup\/buy.php\"\" class=\"btn btn-buy\"><i class=\"icon-basket\"><\/i> Purchase Now<\/a><\/div><div class=\"tab-pane fade\" id=\"windows\" role=\"tabpanel\" aria-labelledby=\"windows-tab\"><a href=\"https:\/\/www.macsonik.com\/dl\/macsonik-office-365-backup-win.exe\" class=\"btn btn-download mr-3\"><i class=\"icon-download-1\"><\/i> Download Now<\/a><a href=\"https:\/\/www.macsonik.com\/office365-email-backup\/buy.php\" class=\"btn btn-buy\"><i class=\"icon-basket\"><\/i> Purchase Now<\/a><\/div><\/div><\/div><\/div><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Now, we will discuss the techniques to accomplish the task in minimal downtime with no data damage. Before moving towards methods, let\u2019s understand the requirements of this process.&nbsp;<\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-light-blue ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #0a0a0a;color:#0a0a0a\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #0a0a0a;color:#0a0a0a\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.macsonik.com\/blog\/migrate-public-folder-to-shared-mailbox\/#Why_Do_Users_Convert_Public_Folder_to_Shared_Mailbox\" >Why Do Users Convert Public Folder to Shared Mailbox?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.macsonik.com\/blog\/migrate-public-folder-to-shared-mailbox\/#Effective_Ways_to_Migrate_Public_Folder_to_Shared_Mailbox\" >Effective Ways to Migrate Public Folder to Shared Mailbox<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.macsonik.com\/blog\/migrate-public-folder-to-shared-mailbox\/#1_Traditional_Approach_to_Migrate_Public_Folders_to_Office_365_Shared_Mailbox\" >#1 Traditional Approach to Migrate Public Folders to Office 365 Shared Mailbox<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.macsonik.com\/blog\/migrate-public-folder-to-shared-mailbox\/#Step_1_Save_Public_Folder_Data_into_PST_Format\" >Step 1. Save Public Folder Data into PST Format<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.macsonik.com\/blog\/migrate-public-folder-to-shared-mailbox\/#Step_2_Move_PST_File_into_Shared_Mailboxes_Using_Microsoft_365_Admin_Centre\" >Step 2. Move PST File into Shared Mailboxes Using Microsoft 365 Admin Centre<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.macsonik.com\/blog\/migrate-public-folder-to-shared-mailbox\/#2_Automated_Procedures_to_Move_Public_Folder_to_Shared_Mailbox\" >#2 Automated Procedures to Move Public Folder to Shared Mailbox<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.macsonik.com\/blog\/migrate-public-folder-to-shared-mailbox\/#Detailed_Steps_to_Convert_Public_Folder_to_Shared_Mailbox\" >Detailed Steps to Convert Public Folder to Shared Mailbox<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.macsonik.com\/blog\/migrate-public-folder-to-shared-mailbox\/#Conclusion\" >Conclusion&nbsp;<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Why_Do_Users_Convert_Public_Folder_to_Shared_Mailbox\"><\/span>Why Do Users Convert Public Folder to Shared Mailbox?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Once you read this section, your doubts about migrating data from a public folder to a shared mailbox will be answered. Now, let&#8217;s begin without delaying it further.&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Managing a shared mailbox offers more convenience compared to a public folder, as it eliminates permission issues commonly encountered with public folders.&nbsp;<\/li>\n\n\n\n<li>Unlike public folders, shared mailboxes seamlessly integrate with Microsoft collaboration tools like Microsoft Teams and Power Automate, enhancing efficiency and productivity.<\/li>\n\n\n\n<li>With shared mailboxes, you can store up to 50GB of data without needing to upgrade your license, while public folders require an Exchange Plan 2 upgrade for additional storage.<\/li>\n\n\n\n<li>Additionally, saving data in a shared mailbox allows users to manage and secure it more effectively, with advanced security features such as Multi-Factor Authentication providing enhanced protection against potential threats.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Effective_Ways_to_Migrate_Public_Folder_to_Shared_Mailbox\"><\/span>Effective Ways to Migrate Public Folder to Shared Mailbox<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">In the above section, you might understand the requirements for moving the public folder to a shared mailbox. If you want to gain these advantages, you have to move your data from the public folder to the shared mailboxes. To do this process, read the below methods.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"1_Traditional_Approach_to_Migrate_Public_Folders_to_Office_365_Shared_Mailbox\"><\/span>#1 Traditional Approach to Migrate Public Folders to Office 365 Shared Mailbox<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Following the below instructions can help you do this task without costing you a sum.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Step_1_Save_Public_Folder_Data_into_PST_Format\"><\/span>Step 1. Save Public Folder Data into PST Format<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<ol class=\"wp-block-list\">\n<li>To start it, launch MS <strong>Outlook<\/strong>.<\/li>\n\n\n\n<li>Then, visit <strong>File <\/strong>&#8211; select <strong>Open &amp; Export<\/strong> &#8211; <strong>Import\/Export<\/strong>.<\/li>\n\n\n\n<li>Further, choose <strong>Export to a file<\/strong> and then click <strong>Outlook data file (.pst)<\/strong>.<\/li>\n\n\n\n<li>In the end, pick the <strong>public folder <\/strong>and tap <strong>Next<\/strong>.<\/li>\n<\/ol>\n\n\n\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Step_2_Move_PST_File_into_Shared_Mailboxes_Using_Microsoft_365_Admin_Centre\"><\/span>Step 2. Move PST File into Shared Mailboxes Using Microsoft 365 Admin Centre<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<ol class=\"wp-block-list\">\n<li>First of all, sign in to the global Office 365 admin account.<\/li>\n\n\n\n<li>Next, visit the <strong>Office 365 Admin Centre<\/strong> &#8211; <strong>Groups<\/strong> &#8211; <strong>Shared Mailboxes<\/strong>.<\/li>\n\n\n\n<li>Later, hit <strong>+ Add a Mailbox &#8211; <\/strong>provide the <strong>desired name and email ID. <\/strong>Tap <strong>Add<\/strong>.<\/li>\n\n\n\n<li>Once the mailbox is added, tap <strong>Edit<\/strong> under the <strong>Members row.&nbsp;<\/strong><\/li>\n\n\n\n<li>Now, tick the user&#8217;s account with whom you want to share the mailbox.&nbsp;<\/li>\n\n\n\n<li>After choosing the user account, tap <strong>Save<\/strong>.&nbsp;<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">Now, all usernames and members with delegation rights to access the mailbox will be displayed on the screen. There is no guarantee the output will be accurate and without data loss. Therefore, try another approach with 100% data security.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"2_Automated_Procedures_to_Move_Public_Folder_to_Shared_Mailbox\"><\/span>#2 Automated Procedures to Move Public Folder to Shared Mailbox<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>MacSonik <\/strong><a href=\"https:\/\/www.macsonik.com\/office365-email-backup\/\" target=\"_blank\"><strong>Office 365 Email Backup Tool<\/strong><\/a> is an advanced and strong utility to complete the task efficiently and smoothly. Apart from this, it enables users to migrate Public Folder to Shared Mailbox in bulk without hampering data integrity. Additionally, it offers various incredible features to ease the process such as duplicate remover, selective email migration, and more. Other than this, this wizard is useful to <a href=\"https:\/\/www.macsonik.com\/blog\/import-pst-to-exchange-online\/\" target=\"_blank\">Import PST to Exchange Online Mailbox<\/a> without any issues.&nbsp;<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Detailed_Steps_to_Convert_Public_Folder_to_Shared_Mailbox\"><\/span>Detailed Steps to Convert Public Folder to Shared Mailbox<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">Here are the simple and easy steps to do this process with zero risk and effortlessly.&nbsp;<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>To use it, install and launch the <strong>Office 365 Backup Tool<\/strong> on the system.<\/li>\n\n\n\n<li>Then, click <strong>Backup <\/strong>-&gt; <strong>Continue<\/strong>.<\/li>\n\n\n\n<li>After this, enter the<strong> login credentials of Office 365 <\/strong>and hit <strong>Sign In<\/strong>.<\/li>\n\n\n\n<li>Further, select the Public Folder to backup into Shared Mailboxes.<\/li>\n\n\n\n<li>After this, choose <strong>mailbox <\/strong>-&gt; <strong>Next<\/strong>.<\/li>\n\n\n\n<li>Later, pick the folder you want to move. Press the <strong>Next <\/strong>option.&nbsp;<\/li>\n\n\n\n<li>Afterwards, expand <strong>Migrate As <\/strong>and select <strong>Office 365<\/strong>.<\/li>\n\n\n\n<li>Thereafter, store the public folder at the desired location. Click <strong>Convert<\/strong>.<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">Also Read  &#8211; <a href=\"https:\/\/www.macsonik.com\/blog\/export-archive-mailbox-to-pst\/\" target=\"_blank\">Export Archive Mailbox to PST<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion&nbsp;<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">When you read this blog, your doubts might be clear now as this blog provides various effective solutions. It includes manual and professional Office 365 Backup Tool. Well, the native approach is useful for migrating a small amount of data. Otherwise, you might face huge data loss. As a result, many technical experts recommended automated tools to migrate Public Folder to Shared Mailboxes.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Frequently Asked Questions<\/strong><\/p>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1742579564829\"><strong class=\"schema-faq-question\">Q1. How to migrate Public folder to Shared mailbox?<br\/><\/strong> <p class=\"schema-faq-answer\">For this task, you can follow the below steps carefully.\u00a0<br\/><br\/>1. First of all, extract public folder data into PST.\u00a0<br\/>2. Then create a shared mailbox via. Office 365 admin account.\u00a0<br\/><\/p> <\/div> <\/div>\n","protected":false},"excerpt":{"rendered":"<p>Summary: Many users look for a solution to migrate Public folder to Shared Mailbox to enhance business productivity. By migrating<a class=\"read-more ml-1 main-read-more\" href=\"https:\/\/www.macsonik.com\/blog\/migrate-public-folder-to-shared-mailbox\/\">Read More<\/a><\/p>\n","protected":false},"author":10,"featured_media":5717,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[62],"tags":[],"class_list":["post-5712","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-office-365-backup-tool"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Migrate Public Folder to Shared Mailbox in Office 365?<\/title>\n<meta name=\"description\" content=\"Do you want to Migrate Public Folder to Shared Mailbox? 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