{"id":5245,"date":"2025-01-23T12:53:09","date_gmt":"2025-01-23T12:53:09","guid":{"rendered":"https:\/\/www.macsonik.com\/blog\/?p=5245"},"modified":"2026-08-11T05:01:53","modified_gmt":"2026-08-11T05:01:53","slug":"save-office-365-emails-as-pdf","status":"publish","type":"post","link":"https:\/\/www.macsonik.com\/blog\/save-office-365-emails-as-pdf\/","title":{"rendered":"How to Save Office 365 Emails as PDF- Verified Guide"},"content":{"rendered":"\n\n<div class=\"kk-star-ratings kksr-auto kksr-align-left kksr-valign-top\"\n    data-payload='{&quot;align&quot;:&quot;left&quot;,&quot;id&quot;:&quot;5245&quot;,&quot;slug&quot;:&quot;default&quot;,&quot;valign&quot;:&quot;top&quot;,&quot;ignore&quot;:&quot;&quot;,&quot;reference&quot;:&quot;auto&quot;,&quot;class&quot;:&quot;&quot;,&quot;count&quot;:&quot;0&quot;,&quot;legendonly&quot;:&quot;&quot;,&quot;readonly&quot;:&quot;&quot;,&quot;score&quot;:&quot;0&quot;,&quot;starsonly&quot;:&quot;&quot;,&quot;best&quot;:&quot;5&quot;,&quot;gap&quot;:&quot;5&quot;,&quot;greet&quot;:&quot;Rate this post&quot;,&quot;legend&quot;:&quot;0\\\/5 - (0 votes)&quot;,&quot;size&quot;:&quot;24&quot;,&quot;title&quot;:&quot;How to Save Office 365 Emails as PDF- Verified Guide&quot;,&quot;width&quot;:&quot;0&quot;,&quot;_legend&quot;:&quot;{score}\\\/{best} - ({count} {votes})&quot;,&quot;font_factor&quot;:&quot;1.25&quot;}'>\n            \n<div class=\"kksr-stars\">\n    \n<div class=\"kksr-stars-inactive\">\n            <div class=\"kksr-star\" data-star=\"1\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"2\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"3\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"4\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"5\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n    \n<div class=\"kksr-stars-active\" style=\"width: 0px;\">\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n<\/div>\n                \n\n<div class=\"kksr-legend\" style=\"font-size: 19.2px;\">\n            <span class=\"kksr-muted\">Rate this post<\/span>\n    <\/div>\n    <\/div>\n\n<p class=\"user-query wp-block-paragraph\"><strong class=\"text-danger\">Summary:<\/strong> <strong>User issue<\/strong>: \u201cRecently, my Microsoft Office 365 account stopped responding, and upon checking, I discovered that my system storage was full. To resolve this, I was considering backing up my Office 365 emails in PDF format, as PDFs are widely compatible. While I came across several methods to save Office 365 emails as PDF in bulk seems risky. Can you help me complete this process smoothly and without any issues?\u201d<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Have the same query or need a solution to export your Office 365 emails into PDF? You can rest assured. Through this blog, we will highlight or cover the most suggested techniques. It includes the<a href=\"https:\/\/www.macsonik.com\/office365-email-backup\/\"target=\"_blank\"> <strong>Office 365 Email Backup Tool<\/strong><\/a><strong> <\/strong>and manual way.&nbsp;<\/p>\n<div class=\"row justify-content-center ms_btn_sec my-3\"><div class=\"col-md-6\"><ul class=\"nav nav-tabs justify-content-center mb-3\" id=\"myTab\" role=\"tablist\"><li class=\"nav-item\"><a class=\"nav-link px-4 rounded-0 text-dark active\" id=\"mac-tab\" data-toggle=\"tab\" href=\"#mac\" role=\"tab\" aria-controls=\"mac\" aria-selected=\"true\"><i class=\"icon-apple\"><\/i> Mac<\/a><\/li><li class=\"nav-item\"><a class=\"nav-link px-4 rounded-0 text-dark\" id=\"windows-tab\" data-toggle=\"tab\" href=\"#windows\" role=\"tab\" aria-controls=\"windows\" aria-selected=\"false\"><i class=\"icon-windows\"><\/i> Windows<\/a><\/li><\/ul><div class=\"tab-content text-center\" id=\"myTabContent\"><div class=\"tab-pane fade show active\" id=\"mac\" role=\"tabpanel\" aria-labelledby=\"mac-tab\"><a href=\"https:\/\/www.macsonik.com\/dl\/macsonik-office-365-backup.dmg\" class=\"btn btn-download mr-3\"><i class=\"icon-download-1\"><\/i> Download Now<\/a><a href=\"https:\/\/www.macsonik.com\/office365-email-backup\/buy.php\" class=\"btn btn-buy\"><i class=\"icon-basket\"><\/i> Purchase Now<\/a><\/div><div class=\"tab-pane fade\" id=\"windows\" role=\"tabpanel\" aria-labelledby=\"windows-tab\"><a href=\"https:\/\/www.macsonik.com\/dl\/macsonik-office-365-backup-win.exe\" class=\"btn btn-download mr-3\"><i class=\"icon-download-1\"><\/i> Download Now<\/a><a href=\"https:\/\/www.macsonik.com\/office365-email-backup\/buy.php\" class=\"btn btn-buy\"><i class=\"icon-basket\"><\/i> Purchase Now<\/a><\/div><\/div><\/div><\/div><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">First of all, we will describe the importance of saving MS Office 365 emails in PDF format. Thereafter, we will elaborately discuss the methods to accomplish it.&nbsp;<\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_87_1 counter-hierarchy ez-toc-counter ez-toc-light-blue ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #0a0a0a;color:#0a0a0a\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #0a0a0a;color:#0a0a0a\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.macsonik.com\/blog\/save-office-365-emails-as-pdf\/#Convert_Office_365_Emails_to_PDF_-Why\" >Convert Office 365 Emails to PDF -Why?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.macsonik.com\/blog\/save-office-365-emails-as-pdf\/#How_to_Save_Office_365_Emails_as_PDF\" >How to Save Office 365 Emails as PDF?&nbsp;<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.macsonik.com\/blog\/save-office-365-emails-as-pdf\/#1_Manual_Ways_to_Save_Office_365_Emails_to_PDF\" >#1 Manual Ways to Save Office 365 Emails to PDF<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.macsonik.com\/blog\/save-office-365-emails-as-pdf\/#2_Professional_Approach_to_Export_Office_365_Emails_to_PDF\" >#2 Professional Approach to Export Office 365 Emails to PDF<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.macsonik.com\/blog\/save-office-365-emails-as-pdf\/#Easy_Steps_to_Convert_Office_365_Emails_to_PDF\" >Easy Steps to Convert Office 365 Emails to PDF<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.macsonik.com\/blog\/save-office-365-emails-as-pdf\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Convert_Office_365_Emails_to_PDF_-Why\"><\/span>Convert Office 365 Emails to PDF -Why?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">You can read this section to learn more about the reasons for choosing PDF file format to keep Office 365 emails.&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You can encrypt your PDF file to prevent unauthorized access.<\/li>\n\n\n\n<li>As PDF files are portable which helps to keep emails for the long term.&nbsp;<\/li>\n\n\n\n<li>This format can be easily accessible from different devices and operating systems.<\/li>\n\n\n\n<li>You do not need an internet connection to access and read PDF files.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Apart from this, there are more benefits of keeping Office 365 emails in PDF.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"How_to_Save_Office_365_Emails_as_PDF\"><\/span>How to Save Office 365 Emails as PDF?&nbsp;<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Here, we have different approaches that can easily complete the task. Out of them, pick the most appropriate method. So, the process can be done without hassle or risk.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"1_Manual_Ways_to_Save_Office_365_Emails_to_PDF\"><\/span>#1 Manual Ways to Save Office 365 Emails to PDF<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">In this section, we will explore the free or native solution for completing this process. However, it comes with several limitations, making it less ideal for business owners or organizations. Additionally, it requires a certain level of technical knowledge to ensure the process is done correctly and to avoid potential issues.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>To start, open your <strong>Office 365 account<\/strong> &gt; <strong>Outlook<\/strong>.<\/li>\n\n\n\n<li>Then, select the email message you want to convert or back up.&nbsp;<\/li>\n\n\n\n<li>Later, tap <strong>three dots<\/strong> &gt; <strong>Print<\/strong> (<strong>Ctrl + P<\/strong>).&nbsp;<\/li>\n\n\n\n<li>Thereafter, hit <strong>Print <\/strong>when the new window screen will be visible.&nbsp;<\/li>\n\n\n\n<li>After that, click<strong> Save as PDF<\/strong> to convert your Office 365 emails into PDF.&nbsp;<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">If the above method is not suitable for you, follow another technique.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"2_Professional_Approach_to_Export_Office_365_Emails_to_PDF\"><\/span>#2 Professional Approach to Export Office 365 Emails to PDF<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>MacSonik <\/strong><a href=\"https:\/\/www.macsonik.com\/office365-email-backup\/\" target=\"_blank\"><strong>Office 365 Backup Tool<\/strong><\/a> is a multifunctional utility that helps in multiple email migrations at once. Other than this, it is easier for users with no or limited technical knowledge to save Office 365 emails as PDF. Additionally, it offers efficient and secure conversion, unlike manual ways. Furthermore, you can choose to export emails with or without the attachments. In addition, this software helps you get rid of identical emails. Apart from this, it has various other advanced features to simplify the process. Besides, it preserves the original folder hierarchy till the end.&nbsp;&nbsp;<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Easy_Steps_to_Convert_Office_365_Emails_to_PDF\"><\/span>Easy Steps to Convert Office 365 Emails to PDF<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">In this guide, follow the mentioned steps to finish this process as efficiently as possible.&nbsp;<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>To begin the process, install and start the <strong>Office 365 Backup Wizard<\/strong> on your system.<\/li>\n\n\n\n<li>Then, enter the correct email address and other required Office 365 credentials to log in. Hit <strong>Sign In<\/strong>.&nbsp;<\/li>\n\n\n\n<li>Later, select the folder to move from Office 365 to PDF. Click <strong>Next<\/strong>.&nbsp;<\/li>\n\n\n\n<li>After that, pick <strong>PDF <\/strong>from the <strong>Backup As<\/strong> drop-down list of file formats.&nbsp;<\/li>\n\n\n\n<li>Thereafter, assign the location to save the resultant PDF file in your system.<\/li>\n\n\n\n<li>In the end, tap <strong>Convert. <\/strong>Now, the process will begin automatically.<strong>&nbsp;<\/strong><\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">With the given steps, the process will end efficiently with zero risk involved.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Also Read &#8211; <a href=\"https:\/\/www.macsonik.com\/blog\/migrate-office-365-emails-to-gmail\/\"  target=\"_blank\">Migrate Office 365 Email to Gmail<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">This blog presents various techniques to start the process. Among them, most technical experts recommend using professional software. This method also supports bulk migration, unlike the manual approach. Despite this, the process of saving Office 365 emails as PDFs can be completed by following just a few simple steps.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Summary: User issue: \u201cRecently, my Microsoft Office 365 account stopped responding, and upon checking, I discovered that my system storage<a class=\"read-more ml-1 main-read-more\" href=\"https:\/\/www.macsonik.com\/blog\/save-office-365-emails-as-pdf\/\">Read More<\/a><\/p>\n","protected":false},"author":10,"featured_media":5246,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[62],"tags":[],"class_list":["post-5245","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-office-365-backup-tool"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Save Office 365 Emails as PDF- Verified Guide<\/title>\n<meta name=\"description\" content=\"Learn how to effectively Save Office 365 Emails as PDF in 2025. 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