How to Save Outlook Emails as PDF on Mac?

    August 25th, 2021

Some users are looking for solutions to Save Outlook Emails as PDF on Mac. Do you want to save your emails as a PDF? If yes, then through this write-up, you will get to know about the reliable solutions to protect your emails.

Microsoft Outlook is a personal information manager developed & provided by Microsoft Group that is accessible as a part of the Microsoft Office suite. Initially, it was released to provide users with a desktop/local means of configuring POP3 and web-based email account services.

A user can Compose, send, receive, manage more than one email account with Microsoft Outlook. It is mainly known as an email client. Microsoft Outlook also allows users to manage tasks, calendars, contacts, and web browsing support.

Microsoft Outlook is available in the stand-alone version. However, it is also part of the Microsoft Office suite.

Why Save Outlook Emails as PDF on Mac?

There are some reasons due to which users want to download Microsoft Outlook emails as PDF.

  • Save as Backup: You can store your Outlook data in the form of PDF on Mac.
  • Easy Access: You can easily access your files without an internet connection. PDF documents exhibit in electronic form that is independent of hardware, software, and operating system.
  • Virus Attack: Sometimes, viruses enter your files via various external sources in the form of malicious software, which can corrupt your crucial data.

However, due to the above-mentioned reasons, users want to export Outlook emails in a PDF format. Some methods to resolve this problem are described below.

Manual Method to Save Outlook Emails as PDF on Mac

Many solutions are available for users to Save their Outlook Emails as PDF on Mac. We have mentioned these methods below to perform them and save Outlook multiple Outlook emails as PDF.

  • Open Outlook and log in to your account by entering your credentials if needed.
  • Then, select the Emails which you want to Save as a PDF.

select the Emails which you want to Save as a PDF

  • Now, Right-click on the email and choose the print option.

Right-click on the email and choose the print option

  • A pop-up will appear in which you mark the PDF option and tap on Save as PDF option.

A pop-up will appear in which you mark the PDF option and tap on Save as PDF option.

  • Again, a pop-up will appear that provides the destination path to save the PDF emails and hit the save button.

Again, a pop-up will appear that provides the destination path to save the PDF emails and hit the save button.

  • Finally, users can move to the location where they convert their files.

Finally, users can move to the location where they convert their files.

Limitation of Manual Method

The above-mentioned process only exhibits when the user wants to save Outlook and convert a few files. There is a high risk while performing these methods. However, the methods are quite technical and that creates a hindrance for the non-technical users to follow them. By using this method, the user can’t convert emails in bulk as it takes one-by-one processing. Moreover, manual Methods are not 100% safe as there are high chances of data corruption and loss.

Except for this, there is an alternate way by which you need not go through any manual configuration.

Professional Method to Save Outlook Emails as PDF Format

Sometimes, the problem mainly arises when the users want to convert files in bulk. So, if you need to avoid this problem, you can download or Install MacSoniK Outlook PST Converter Tool. It is an acknowledged and reliable software that is manufactured to convert PST files to PDF on Mac. This software is compatible with Mac OS10.8 and above versions. You can take the help of this utility to save Outlook emails as PDFs on Mac hassle-free.

Benefits of Professional Method

  • This tool helps to convert other PST files into other file formats in bulk, including PDF.
  • Allow converting Outlook PST files into PDF, EML, MSG, MBOX, etc. formats.
  • It offers an option to rename the resultant files according to your preference.
  • The tool contains one feature that removes duplicate emails from the selected Outlook emails. 
  • You can save the file name by subject name, received email date, and many other options.

Conclusion

In the above post, we have discussed how to save Outlook emails as PDF on Mac. Users can opt for a manual or an automated method according to their convenience. If the user wants to opt for a non-manual Method, they can try the free demo version of the software. The trial version allows you to convert your Outlook email as PDF on macOS. At last, if the user is satisfied, then they can proceed further to purchase the software.

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